Statutes of Czech and Slovak Association for Experiential Learning

• Part I – Name, Registered office, Territorial Scope
• Part II – Obtaining of property, financial resources and economy
• Part III – Membership and member fees
• Part IV – Organizational structure, General Assembly and Executive Board
• Part V – Dissolution
• Part VI – Final provisions

PART I

Article 1

Name, Registered office, Territorial Scope

1. The association takes the following denomination: “Profesní sdružení pro zážitkové vzdělávání” (abbreviated “PSZV”) in Czech language
2. Approved language mutations are:
1. “Profesijné združenie pre zážitkové vzdelávanie” (abbreviated PZZV) in Slovak language
2. “Czech and Slovak Associations for Experiential Learning” (abbreviated CSAEL) in English language
3. The registered office of the association is: UK FTVS, José Martího 31, 162 52  Praha 6 – Veleslavín, Czech Republic.
4. The association operates on the whole territory of Czech and SlovakRepublic as an association of legal entities.

Article 2

The aim and objectives

1. Associates legal entities providing educational services using the methods of experiential learning.
2. Requires its members´ compliance with professional and ethical standards.
3. Represents the interest of its members against the State authorities, existing and potential clients, professional public, and international professional organizations.
4. Creates a platform for discussion and solving common professional and other issues, cares about professional development and expanding qualification of employees of its members and for this purpose organizes research, seminars, conferences and various professional meetings.
5. Guarantees professionalism of CSAEL members and their employees.

PART II

Article 3

Obtaining of property, financial resources and economy

The property and financial resources of the association are composed of:

1. Membership fee – according to principles approved by the General Assembly
2. The income of events and activities organized or managed by CSAEL
3. Grants, donations and bequests

The association manages the resources according to rules approved by the General Assembly and municipal ordinance.

PART III

Article 4

Membership

1. CSAEL member can become any legal entity that meets the following conditions and its acceptance is approved by the General Assembly:
1. The applicant is registered as an economic entity or university, and is demonstrably active in the field of experiential learning using outdoor activities in at least three of the categories below

                                                               i.      Team development

                                                             ii.      Training

                                                            iii.      Consulting

                                                           iv.      Assessment

2. The applicant must operate at least two years in the filed of experiential learning and all this time must be registered as separate legal entity whose sole or dominant area of business is the providing services in this field. As a part of Membership Application, the applicant must submit at least three references from current clients.
3. Applicant must employ qualified employees with provable two-year experience.
4. As a part of Membership Application, the applicant must submit a brief description of three projects for at least two different clients, which he designed, managed, executed and evaluated.
1. Further steps of membership recruiting process are governed by Internal guidelines approved by CSAEL General Assembly.
2. CSAEL membership may be conditionally suspended by decision of the Executive Board. Such proposals must be submitted in written form. The process is governed by Internal guidelines.
3. CSAEL membership is professional exclusive; legal entities active in other fields may join CSAEL only if they set a subsidiary and separate the educational services from its other business activities. The subsidiary then becomes a CSAEL member. The CSAEL member may be also be a university workplace.

Article 5

Honorary and associate membership

1. Honorary CSAEL member may become a notable expert or organization long-term active in the field of experiential education, which was proposed by the Executive Board and approved by the General Assembly.
2. Honorary members do not pay membership fee and do not have voting right. Honorary members may be elected to professional commissions, not to the other CSAEL bodies.
3. Associated CSAEL member may become an entity long-term active in the field of experiential education, which was proposed by the Executive Board and approved by the General Assembly. Associated members pay membership fees, have a voting right and may be elected to professional commissions but not to the other CSAEL bodies.

Article 6

Membership fees

1. The amount of the membership fee is annually established by Executive Commission according to rules approved by General Assembly.

  Article 7

Discretions of members

1. Members have the following rights:
1. vote and be elected to the CSAEL bodies
2. present proposals and recommendations to all CSAEL bodies, including claims to Conciliation Board
3. suggest proposal for conditionally suspension or expulsion of CSAEL member
4. use CSAEL resources and facilities according to rules laid down by the Executive Board and participate in events organized by CSAEL
5. use identification of which CSAEL is evident  for membership in all forms of business and public relations
6. be informed about CSAEL activities
2. Voting right of all members are equal, each member has just one vote.
3. The members in CSAEL are represented by managing directors or their delegates.

  Article 8

Duties of members

1. All members are required to comply with the Statues, Code of Ethics and decision of CSAEL General Assembly.
2. Members have to contribute to the aims and mission of CSAEL and refrain from any action which might harm the CSAEL interests.
3. Members have to pay annual membership fees in the appointed time.

PART IV

Article 9

CSAEL bodies

CSAEL bodies are:

1. General Assembly
2. Executive Board
3. Auditing Commission
4. Conciliation Board
5. Professional Commissions
6. Secretary

Article 10

General Assembly

1. The General Assembly is the supreme CSAEL authority and it decides about all crucial issues of its activities and member. The General Assembly meets at least once a year.
2. For both Ordinary and Extraordinary General Assembly, the members must be notified 14 days in advance by letter and e-mail including all the following data: Date, place, time of start and agenda must be announced together with the written invitation. The General Assembly is convened by the Executive Board.
3. The Executive Board has to convene the Extraordinary General Assembly within 20 days on proposal of at least two members of Auditing Commission. The Auditing Commission is also authorized to convene the Extraordinary General Assembly individually, if agreed by all its members. Extraordinary Assembly shall be held within 1 month after convocation.
4. Only the members who paid the membership fee in time have the voting right.
5. The presence of 3 / 4 of the members is necessary for the deliberations to be valid.
6. The General Assembly is directed by the Chair of the Executive Board, in case of his absence, by one of Vice-Chairs.
7. The protocol of each General Assembly is kept by one of the Vice-Chairs and then sent to all members irrespective of their participation at the General Assembly.
8. Members´ employees without voting right may participate at the General Assembly.

Article 11

Functions of the General Assembly

1. The General Assembly approves CSAEL Statutes, their changes and additions, Code of Ethics and other documents biding for members.
2. It accepts new members and cancels the membership of existing members.
3. It elect and dismiss the Chair and members of the Executive Board, Auditing Commission, Conciliation Board and chairs of professional commissions
4. It discusses the proposals submitted by the Executive Board and CSAEL members.
5. It approves CSAEL action plans, budget and financial report.
6. The decisions are made by 3 / 4 of the members who paid annual membership fee.
7. It appoints honorary members.
8. It approves the amount of membership fees at the proposal of any CSAEL member.
9. It decides on suspending or expelling a member for gross violating the CSAEL Statues or other obstructing its work. Non-payment of a membership fee in appointed time shall be construed as a gross violation of the Statutes.

Article 12

Executive Board

1. The Executive Board is the CSAEL statuary body consisting of 5 members. It is led by the Chair who is elected directly by the General Assembly. All members of the Executive Board have the same discretions and duties. The decisions are made unanimously. The presence of four members of the Executive Board is necessary for the decisions to be valid.
2. Members of the Executive Board are elected by the General Assembly and are accountable to the Assembly. In the event of the resignation of its members (or the demission or withdrawal), the Executive Board has the right to co-opt the substitutes, but no more than two during the term of office.
3. For the member of the Executive Board they may be elected as a personal entity, which is the statutory body of a CSAEL full member or his delegate.
4. Provided the Executive Board does not have a quorum due to resignation of its members, it has to be reelected by the General Assembly. In this case, the Chair of the Executive Board convenes the General Assembly.
5. The Executive Board is elected for a one-year term.
6. The Executive Board shall be convened in writing by the Chair or Vice-Chair at least twice a year. The Executive Board has to be convened also on any CSAEL member’s proposal.
7. The protocol of Executive Board is kept by one of the Vice-Chairs, and shall be signed by the Chair and at least one Vice-Chair.

Article 13

Functions of the Executive Board

The Executive Board in particular:

1. Convene the General Assembly at least once a year.
2. Convene the Extraordinary General Assembly on proposal of 50 % of members indicating the reason of the convocation.
3. Organize accessing of new members.
4. Execute activities related to issues of exclusion from CSAEL.
5. Submit reports and proposals for the General Assembly and prepare its proceedings.
6. Execute resolutions of the General Assembly.
7. Elect from among its members two Vice-Presidents.
8. Determine the means and methods of fulfilling the mission and developments of CSAEL; create the program and approve the budget of particular CSAEL events.
9. Appoint and dismiss the Chair and Secretary.

Article 14

Duties of Executive Board members

1. The Chair is authorized to act on behalf of CSAEL and take legal actions. He executes the function of the Executive Board in all its external affairs and chair meeting of the Executive Board and the General Assembly. In case of his absence, he is replaced by one of the Vice-Chairs elected by the other members of the Executive Board.
2. The Chair always acts with written consent of one of the Vice-Chairs. While bonding, loading or disposal of CSAEL property, the Chair must sign together with both Vice-Chairs.
3. The members of the Executive Board keep reports from meetings of the Executive Board and the General Assembly.

Article 15

Auditing Commission

1. The Auditing Commission has three members and is elected by the General Assembly for two years. Membership in the Auditing Commission is incompatible with membership in the Executive Board. The Auditing Commission decides unanimously. For its decisions must be present all of its members.
2. The Chairman of the Commission manages and coordinates its activities. The Chairman or authorized member of the Auditing Commission presents Report on the activities at each General Assembly. The General Assembly can impose duties on the Commission within its scope.
3. The Auditing Commission shall monitor the accounts, financial results, as well as other activities on which the CSAEL decides.
4. Members of the Auditing Commission have the right to participate at the General Assembly.
5. In the case of the resignation of its member has the Commission right to co-opt the substitute, but not more than one during the life of the Auditing Commission.
6. For the Auditing Commission member may be elected a personal entity, which is the statutory body of a CSAEL full member or his delegate.

Article 16

Professional Commissions

1. Permanent professional commissions are professional, expert and initiative bodies, which are established by the General Assembly to deal with different issues related to CSAEL activities.
2. All full and associate members, who paid membership fees for the given year, and honorary members, may nominate its representatives to all professional commissions.
3. The Chairman of each commission is elected by the General Assembly. The Chairman can be an individual, which is the statutory body of a full member of the association, who paid a membership fee for the given year, or his delegate.
4. Basic functions and tasks of each commission are determined by the General Assembly and the Executive Board.

Article 17

Conciliation Board

1. The Conciliation Board is the CSAEL body whose role is to solve the disputes between the CSAEL members. The Conciliation Board also discusses offence of CSAEL members against the Statues.
2. The Conciliation Board has three members and is elected by the General Assembly for two years. For the Conciliation Board member may be elected a personal entity, which is the statutory body of a CSAEL full member or his delegate.
3. The Conciliation Board decides unanimously. For its decisions must be present all of its members.
4. The Conciliation Board is directed by its Chairman. Further conditions of the Conciliation Board shall determine its rules of procedure approved by the General Assembly.
5. In the case of the resignation of its member has the Commission right to co-opt the substitute, but not more than one during the life of the Conciliation Board.

Article 18

Secretary

1. Secretary is the administrative body of CSAEL, whose main task is to provide a complete service to ensure the work of the Executive Board and other CSAEL bodies; and to precede tasks imposed by the Executive Board.
2. Main tasks of the Secretary and its organization are described in the Internal Regulations approved by the General Assembly.

PART V

Article 19

Cancelation and dissolution of CSAEL

1. The dissolution of CSAEL can only be decided by the General Assembly.
2. In case of dissolution of CSAEL, the General Assembly decides on the liquidation of CSAEL assets that should be allotted to the organization of the same/similar focus or devoted to a humanitarian organization.
3. Otherwise, the liquidation of CSAEL and its assets is carried out by the law and regulations that apply.
4. The liquidator is appointed and called off by the General Assembly.

PART VI

Article 20

Final provisions

1. Changes of these Statutes can be made by the General Assembly.
2. The Statutes comes into force while registered by the competent authority.